When starting in the USA, a multitude of business questions can arise, such as legal inquiries, accounting, local permits, or banking issues. Without proper preparation, it can quickly become overwhelming. Fortunately, we have experts on hand for just these situations!
At Van Holland Group, we offer businesses professional support for these matters through our unique USA back office service, designed to address startup challenges in the United States. Nearly all our back office staff speak and write multiple languages, including Dutch, English, Spanish, German, and Papiamento. We understand these languages and cultures, ensuring seamless service so you can focus on the success of your new venture in America.
Our back office team operates behind the scenes, helping with contract and invoice preparation, managing inventory or 3PL systems, and data entry. The specific tasks vary by company, but they are typically administrative in nature.
At Van Holland Group, an office manager is present every American business day in both Cape Coral and Miami. From handling mail and packages to answering phones and welcoming guests, we ensure that your clients feel at home with us.
Various services can also be offered "white-label." This means we can answer the phone under your company name on a separate line. An office manager also serves as a reliable support for your USA sales team.
Many of our clients utilize the back office for services such as managing webshops, handling warranty inquiries, customer success management, or planning an American social media campaign. The back office connects you with the right (freelance) web experts and manages your online business in the USA as a project manager.
With extensive experience using online tools, we help you attract the right prospects, all viewed through an American lens.
Specifically for matters related to European taxation, we collaborate with an Enrolled Agent (EA). An EA is the highest credential awarded by the IRS, the Internal Revenue Service of the United States, to an accountant.
An enrolled agent (EA) is a tax professional who focuses exclusively on managing international tax arrangements for business or individual entities. We are pleased to explain all possibilities, such as obtaining an Individual Taxpayer Identification Number (ITIN) or employer identification numbers.
Accounting and financial professionals are in high demand in America. Bookkeeping in the USA is done in the cloud. In Europe, entrepreneurs often use packages like Exact or Yuki. In the USA, businesses use solutions such as QuickBooks online accounting software. We can assist you in setting up and organizing your accounting system.
Do you want to use QuickBooks with the support of our team in America? You can handle it yourself or request assistance from our in-house accountants and bookkeepers to set up your accounting.
American taxation isn't overly complex; rather, it's important to pay attention due to federal legislation, state-specific laws, and local regulations. Advice from a Van Holland Group specialist can assist you with this. We have our own CPAs (Certified Public Accountants) and collaborate with specialized International CPAs and IRS tax experts.
Please note: Since the end of 2021, QuickBooks has become more stringent in accepting new customers, often requiring a Social Security Number (SSN). This is something European nationals do not have and cannot obtain. Therefore, it may be necessary for us to find a customized solution through another payment provider.
European entrepreneurs are typically subject to two tax systems. On one hand, you are liable for taxes both for your business and personally in your home country. This involves maintaining records, with your bookkeeper and/or accountant handling financial statements and various filings.
Since you are also tax liable in America with a business such as an Inc., you will pay taxes to the IRS, which stands for Internal Revenue Service. Initially, you will need an EIN (Employer Identification Number) for your business.
Van Holland Group assists you with registering with the IRS and obtaining your EIN. In some cases, an Individual Taxpayer Identification Number (ITIN) is also required. We collaborate with accredited IRS agents where you can verify your identity and complete all necessary forms.
Most state, county, and local governments require businesses to have the appropriate licenses and permits before opening their doors.
There are over 150,000 filing jurisdictions in the United States, each with its own requirements. Depending on the specific industry and location, such as Cape Coral or Miami, a variety of licenses and permits may apply.
Please note: Failing to obtain and renew the appropriate business licenses and permits can result in fines, notices, and the forced closure of your business.
It's understandable that many business owners find identifying and applying for the correct business licenses and permits to be a time-consuming, complicated, and even overwhelming process. The compliance experts at Van Holland Group are eager to assist with researching which permits are necessary and will help identify the specific license, permit, and tax registration requirements for your business in the United States.
We compile the necessary applications and send you a customized package with forms, instructions, and the correct contact information for the relevant agencies.
Open a flexible location and expand your business from economically favorable states.
If you are ready to make positive changes.
While it's not exactly the same, an INC is somewhat similar to a BV or GMBH.
We are more than happy to provide a customized quote for your business.
The Van Holland Group supports you with strategic planning, clear goals, and milestones for entering the U.S. market. Discover our straightforward approach. All prices are transparent and listed online. As an entrepreneur, you want to know exactly what to expect from the start
What does a US back office cost?
The cost for a US back office with Van Holland Group starts at €269 per month for a flexible office solution. Depending on your needs (such as additional mail handling, phone services, or bookkeeping), the rate may increase. We always provide a transparent overview and a fixed monthly price, so you’ll never face unexpected surprises.
How quickly can I get started?
You can often start using our back office services within just a few days. After the initial contact and submitting the required documents, we’ll take care of everything quickly and efficiently—from your US address to a phone number and administrative support. In most cases, you’ll be fully operational within a week.
Where are your US back office locations?
Van Holland Group has its own offices in Miami, Houston, New York, and Cape Coral. This allows you to choose a business address and back office support in the most important business hubs of the US. Our local teams know the American market and provide personal service, fast mail handling, and a reliable presence for your company.
Do you offer support for QuickBooks and Exact bookkeeping in Cape Coral?
Yes, at our Cape Coral office, we offer specialized administration and bookkeeping services using QuickBooks and Exact. This means you can easily have your US and international accounting taken care of, including tax filings and reporting. Our consultants are experienced with both systems and ensure seamless integration with your Dutch bookkeeping.
Can I expand or add extra services to my back office package later on?
Absolutely! You can add extra services at any time, such as phone service, HR support, payroll, or an upgrade to a physical office address at one of our locations. We grow flexibly with you, so you always have a solution that fits your company’s stage in the US.
